E-Invoicing Process & Workflow Design
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Invoice Workflows Built for Structured Data
UAE e-Invoicing changes more than the format of an invoice. Businesses may need to adjust how invoices are created, approved, corrected, exchanged, monitored and reconciled.
Hussain Al Shemsi reviews current invoice workflows and helps define practical future-state processes that support structured electronic invoicing without creating unnecessary complexity.
How can we help you?
Get in touch with Hussain Al Shemsi Chartered Accountants for expert auditing, accounting, tax, and advisory services in the UAE.
- +971 50 3636231
Processes we can review
- Sales invoice creation
- Purchase invoice receipt
- Accounts receivable workflows
- Accounts payable workflows
- Tax invoice approvals
- Credit-note and correction processes
- Self-billing scenarios where applicable
- Customer and supplier master-data changes
- Failed or rejected invoice handling
- Manual adjustment controls
- Invoice status monitoring
- Reconciliation between ERP, ASP and accounting records
- Escalation and responsibility matrices
From current state to future state
We first understand how invoices actually move through the organisation today, including manual workarounds. We then identify where structured-data requirements, system validation or ASP exchange will affect those steps.
The target workflow should connect correctly with the ERP & Accounting System Readiness workstream.
Controls should be designed into the process
Error handling, approvals, corrections and reconciliation should not be added only after implementation. Designing these controls into the future workflow can reduce operational issues after go-live.
Frequently Asked Questions
Which invoicing processes may need to change?
Invoice creation, approval, transmission, corrections, credit notes, exception handling, reconciliation and master-data maintenance may all be affected.
Do you review both accounts payable and accounts receivable?
Yes, depending on scope.
Can manual approval steps remain?
Possibly, but they should be reviewed so they do not prevent timely and accurate structured invoice exchange.
What happens to invoice errors or rejections?
The future-state workflow should define how errors are identified, assigned, corrected, resubmitted and monitored.
Do you document roles and responsibilities?
Yes. Clear ownership is especially important for exceptions, master-data changes and go-live support.
Does process design include ERP configuration?
The process design identifies required system behaviour. Detailed technical configuration may be handled by the ERP/IT team or implementation provider.
Can we redesign processes before selecting an ASP?
Yes. Understanding business requirements before ASP onboarding can improve the selection and implementation process.
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